Remote work and virtual board meeting appear to be here for the long run, as the pandemic demands companies to adjust to new working methods. Digital meetings are flexible, allowing attendees to participate in the meeting without worrying about quarantine times or travel restrictions. They also reduce costs for hotels and flights.
Online meetings are simple to set up and they have become more frequent among mission-driven organizations that wish to maintain their communications despite the COVID-19 crisis. It is important to be aware of the dangers associated with digital meetings so you can avoid them and ensure that your online board meetings are as effective as possible.
The software platform you use to host your virtual or hybrid meetings is of paramount importance. Choose a platform that has a Waiting Room feature that shields your meeting from non-authorized participants and only allows those who are invited by the host or co-host. Train your board members so that they can become familiar with the technology.
Encourage your board members to make use of a headset or speakerphone for the duration of the meetings. Also encourage them to clear and organize their home office to make it appear camera-ready. Take away personal photographs and other distractions. Remind them to sit on a chair rather than on their couch or bed. This will make them appear more professional and presentable during the meeting. Also, encourage them to speak up at the start of the meeting, so that everyone can hear them and start the meeting on a positive note.